Problem solving skills and how to improve them (with examples)
What’s life without its challenges? All of us will at some point encounter professional and personal hurdles. That might mean resolving a conflict with coworkers or making a big life decision. With effective problem solving skills, you’ll find tricky situations easier to navigate, and welcome challenges as opportunities to learn, grow and thrive.
In this guide, we dive into the importance of problem solving skills and look at examples that show how relevant they are to different areas of your life. We cover how to find creative solutions and implement them, as well as ways to refine your skills in communication and critical thinking. Ready to start solving problems? Read on.
What is problem solving?
Before we cover strategies for improving problem solving skills, it's important to first have a clear understanding of the problem solving process. Here are the steps in solving a problem:
- Recognise the issue you are facing
- Take a look at all the information to gain insights
- Come up with solutions
- Look at the pros and cons of each solution and how it might play out
- Plan, organise and implement your solution
- Continuously assess the effectiveness of the solution and make adjustments as needed
Problem solving skills
There’s more to problem solving than coming up with a quick fix. Effective problem solving requires wide range of skills and abilities, such as:
- Critical thinking: the ability to think logically, analyse information and look at situations from different perspectives.
- Creativity: being able to come up with innovative, out-of-the-box solutions.
- Decision-making: making informed choices by considering all the available information.
- Communication: being able to express ideas clearly and effectively.
- Analytical skills: breaking down complex problems into smaller parts and examining each one.
- Time management: allocating time and resources effectively to address problems.
- Adaptability: being open to change and willing to adjust strategies.
- Conflict resolution: skillfully managing conflicts and finding solutions that work for all.
Examples of problem solving skills
Problem solving skills in the workplace are invaluable, whether you need them for managing a team, dealing with clients or juggling deadlines. To get a better understanding of how you might use these skills in real-life scenarios, here are some problem solving examples that are common in the workplace.
Analytical thinking
Analytical thinking is something that comes naturally to some, while others have to work a little harder. It involves being able to look at problem solving from a logical perspective, breaking down the issues into manageable parts.
Example scenarios of analytical thinking
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Quality control: in a manufacturing facility, analytical thinking helps identify the causes of product defects in order to pinpoint solutions.
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Market research: marketing teams rely on analytical thinking to examine consumer data, identify market trends and make informed decisions on ad campaigns.
Critical thinking
Critical thinkers are able to approach problems objectively, looking at different viewpoints without rushing to a decision. Critical thinking is an important aspect of problem solving, helping to uncover biases and assumptions and weigh up the quality of the information before making any decisions.
Example scenarios of critical thinking
- Strategic planning: in the boardroom, critical thinking is important for assessing economic trends, competitor threats and more. It guides leaders in making informed decisions about long-term company goals and growth strategies.
- Conflict resolution: HR professionals often use critical thinking when dealing with workplace conflicts. They objectively analyse the issues at hand and find an appropriate solution.
Decision-making
Making decisions is often the hardest part of problem solving. How do you know which solution is the right one? It involves evaluating information, considering potential outcomes and choosing the most suitable option. Effective problem solving relies on making well-informed decisions.
Example scenarios of decision-making
- Budget allocation: financial managers must decide how to allocate resources to various projects or departments.
- Negotiation: salespeople and procurement professionals negotiate terms, pricing and agreements with clients, suppliers and partners.
Research skills
Research skills are pivotal when it comes to problem solving, to ensure you have all the information you need to make an informed decision. These skills involve searching for relevant data, critically evaluating information sources, and drawing meaningful conclusions.
Example scenarios of research skills
- Product development: a tech startup uses research skills to conduct market research to identify gaps and opportunities in the market.
- Employee engagement: an HR manager uses research skills to conduct employee surveys and focus groups.
Creativity
A little creative flair goes a long way. By thinking outside the box, you can approach problems from different angles. Creative thinking involves combining existing knowledge, experiences and perspectives in new and innovative ways to come up with inventive solutions.
Example scenarios of creativity
- Cost reduction: creative problem solvers within a manufacturing company might look at new ways to reduce production costs by using waste materials.
- Customer experience: a retail chain might look at implementing interactive displays and engaging store layouts to increase customer satisfaction and sales.
Collaboration
It’s not always easy to work with other people, but collaboration is a key element in problem solving, allowing you to make use of different perspectives and areas of expertise to find solutions.
Example scenarios
- Healthcare diagnosis: in a hospital setting, medical professionals collaborate to diagnose complex medical cases.
- Project management: project managers coordinate efforts, allocate resources and address issues that may arise during a project's lifecycle.
Conflict Resolution
Being able to mediate conflicts is a great skill to have. It involves facilitating open communication, understanding different perspectives and finding solutions that work for everyone. Conflict resolution is essential for managing any differences in opinion that arise.
Example scenarios of conflict resolution
- Client dispute: a customer might be dissatisfied with a product or service and demand a refund. The customer service representative addresses the issue through active listening and negotiation to reach a solution.
- Project delay: a project manager might face resistance from team members about a change in project scope and will need to find a middle ground before the project can continue.
Risk management
Risk management is essential across many workplaces. It involves analysing potential threats and opportunities, evaluating their impact and implementing strategies to minimise negative consequences. Risk management is closely tied to problem solving, as it addresses potential obstacles and challenges that may arise during the problem solving process.
Example scenarios of risk management
- Project risk management: in a construction project, risk management involves identifying potential delays, cost overruns and safety hazards. Risk mitigation strategies are developed, such as scheduling buffers and establishing safety protocols.
- Financial risk management: in financial institutions, risk management assesses and manages risks associated with investments and lending.
Communication
Effective communication is a skill that will get you far in all areas of life. When it comes to problem solving, communication plays an important role in facilitating collaboration, sharing insights and ensuring that all stakeholders have the same expectations.
Example scenarios of communication
- Customer service improvement: in a retail environment, open communication channels result in higher customer satisfaction scores.
- Safety enhancement: in a manufacturing facility, a robust communication strategy that includes safety briefings, incident reporting and employee training helps minimise accidents and injuries.
How to improve problem solving skills
Ready to improve your problem solving skills? In this section we explore strategies and techniques that will give you a head start in developing better problem solving skills.
Adopt the problem solving mindset
Developing a problem solving mindset will help you tackle challenges effectively. Start by accepting problems as opportunities for growth and learning, rather than as obstacles or setbacks. This will allow you to approach every challenge with a can-do attitude.
Patience is also essential, because it will allow you to work through the problem and its various solutions mindfully. Persistence is also important, so you can keep adapting your approach until you find the right solution.
Finally, don’t forget to ask questions. What do you need to know? What assumptions are you making? What can you learn from previous attempts? Approach problem solving as an opportunity to acquire new skills. Stay curious, seek out solutions, explore new possibilities and remain open to different problem solving approaches.
Understand the problem
There’s no point trying to solve a problem you don’t understand. To analyse a problem effectively, you need to be able to define it. This allows you to break it down into smaller parts, making it easier to find causes and potential solutions. Start with a well-defined problem statement that is precise and specific. This will help you focus your efforts on the core issue, so you don’t waste time and resources on the wrong concerns.
Strategies for problem analysis
- Start with the problem statement and ask ‘Why?’ multiple times to dig deeper.
- Gather relevant data and information related to the problem.
- Include those affected by the problem in the analysis process.
- Compare the current problem with similar situations or cases to gain valuable insights.
- Use simulations to explore potential outcomes of different solutions.
- Continuously gather feedback during the problem solving process.
Develop critical thinking and creativity skills
Critical thinking and creativity are both important when it comes to looking at the problem objectively and thinking outside the box. Critical thinking encourages you to question assumptions, recognise biases and seek evidence to support your conclusions. Creative thinking allows you to look at the problem from different angles to reveal new insights and opportunities.
Enhance research and decision-making skills
Research and decision-making skills are pivotal in problem solving as they enable you to gather relevant information, analyse options and choose the best course of action. Research provides the information and data needed, and ensures that you have a comprehensive understanding of the problem and its context. Effective decision-making is about selecting the solution that best addresses the problem.
Strategies to improve research and decision-making skills
- Clearly define what you want to achieve through research.
- Use a variety of sources, including books, articles, research papers, interviews, surveys and online databases.
- Evaluate the credibility and reliability of your information sources.
- Incorporate risk assessment into your decision-making process.
- Seek input from experts, colleagues and mentors when making important decisions.
- After making decisions, reflect on the outcomes and lessons learned. Use this to improve your decision-making skills over time.
Strengthen collaboration skills
Being able to work with others is one of the most important skills to have at work. Collaboration skills enable everyone to work effectively as a team, share their perspectives and collectively find solutions.
Tips for improving teamwork and collaboration
- Define people’s roles and responsibilities within the team.
- Encourage an environment of open communication where team members feel comfortable sharing ideas.
- Practise active listening by giving full attention to others when they speak.
- Hold regular check-in sessions to monitor progress, discuss challenges and make adjustments as needed.
- Use collaboration tools and platforms to facilitate communication and document progress.
- Acknowledge and celebrate team achievements and milestones.
Learn from past experiences
Once you’ve overcome a challenge, take the time to look back with a critical eye. How effective was the outcome? Could you have tweaked anything in your process? Learning from past experiences is important when it comes to problem solving. It involves reflecting on both successes and failures to gain insights, refine strategies and make more informed decisions in the future.
Strategies for learning from past mistakes
- After completing a problem solving effort, gather your team for a debriefing session. Discuss what went well and what could have been better.
- Conduct a SWOT analysis (Strengths, Weaknesses, Opportunities, Threats) of resolved problems.
- Evaluate the outcomes of past solutions. Did they achieve the desired results?
- Commit to continuous learning and improvement.
Leverage problem solving tools and resources
Problem-solving tools and resources are a great help when it comes to navigating complex challenges. These tools offer structured approaches, methodologies and resources that can streamline the process.
Tools and resources for problem solving
- Mind mapping: mind maps visually organise ideas, concepts and their relationships.
- SWOT (Strengths, Weaknesses, Opportunities, Threats) Analysis: helps in strategic planning and decision-making.
- Fishbone diagram (Ishikawa Diagram): this tool visually represents the potential root causes of a problem, helping you identify underlying factors contributing to an issue.
- Decision matrices: these assist in evaluating options by assigning weights and scores to criteria and alternatives.
- Process flowcharts: these allow you to see the steps of a process in sequence, helping identify where the problem is occuring.
- Decision support software: software applications and tools, such as data analytics platforms, can help in data-driven decision-making and problem solving.
- Online courses and training: allow you to acquire new skills and knowledge.
Regular practice
Practice makes perfect! Using your skills in real life allows you to refine them, adapt to new challenges and build confidence in your problem solving capabilities. Make sure to try out these skills whenever you can.
Practical problem solving exercises
- Do puzzles, riddles and brainteasers regularly.
- Identify real-life challenges or dilemmas you encounter and practice applying problem solving techniques to these situations.
- Analyse case studies or scenarios relevant to your field or industry.
- Regularly review past problem solving experiences and consider what you learned from them.
- Attend workshops, webinars or training sessions focused on problem solving.
How to highlight problem solving skills on a resumé
Effectively showcasing your problem solving skills on your resumé is a great way to demonstrate your ability to address challenges and add value to a workplace. We'll explore how to demonstrate problem solving skills on your resumé, so you stand out from the crowd.
Incorporating problem solving skills in the resumé summary
A resumé summary is your introduction to potential employers and provides an opportunity to succinctly showcase your skills. The resumé summary is often the first section employers read. It offers a snapshot of your qualifications and sets the tone for the rest of your resumé.
Your resumé summary should be customised for different job applications, ensuring that you highlight the specific problem solving skills relevant to the position you’re applying for.
Example 1: Project manager with a proven track record of solving complex operational challenges. Skilled in identifying root causes, developing innovative solutions and leading teams to successful project completion.
Example 2: Detail-oriented data analyst with strong problem solving skills. Proficient in data-driven decision-making, quantitative analysis and using statistical tools to solve business problems.
Highlighting problem solving skills in the experience section
The experience section of your resumé presents the perfect opportunity to demonstrate your problem solving skills in action.
- Start with action verbs: begin each bullet point in your job descriptions with strong action verbs such as, analysed, implemented, resolved and optimised.
- Quantify achievements: use numbers and percentages to illustrate the impact of your solutions. For example: Increased efficiency by 25% by implementing a new workflow process.
- Emphasise challenges: describe the specific challenges or problems you faced in your roles.
- Solution-oriented language: mention the steps you took to find solutions and the outcomes achieved.
Including problem solving skills in the skills section
The skills section of your resumé should showcase your top abilities, including problem solving skills. Here are some tips for including these skills.
- Use a subsection: within your skills section, you could create a subsection specifically dedicated to problem solving skills – especially if the role calls for these skills.
- Be specific: when listing problem solving skills, be specific about the types of role-related problems you can address.
- Prioritise relevant skills: tailor the list of problem solving skills to match the requirements of the job you're applying for.
Examples of problem solving skills to include:
- Analytical thinking
- Critical thinking
- Creative problem solving
- Decision making
- Root cause analysis
- Strategic problem solving
- Data-driven problem solving
- Interpersonal conflict resolution
- Adaptability
- Communication skills
- Problem solving tools
- Negotiation skills
Demonstrating problem solving skills in project sections or case studies
Including a dedicated section for projects or case studies in your resumé allows you to provide specific examples of your problem solving skills in action. It goes beyond simply listing skills, to demonstrate how you are able to apply those skills to real-world challenges.
Example – Data Analysis
Case Study: Market Expansion Strategy
- Challenge: the company was looking to expand into new markets but lacked data on consumer preferences and market dynamics.
- Solution: conducted comprehensive market research, including surveys and competitor analysis. Applied this research to identify target customer segments and developed a data-driven market-entry strategy.
- Result: successfully launched in two new markets, reaching our target of 30% market share within the first year.
Using problem solving skills in cover letters
A well-crafted cover letter is your first impression on any potential employer. Integrating problem solving skills can support your job application by showcasing your ability to address challenges and contribute effectively to their team. Here’s a quick run-down on what to include:
- Begin your cover letter by briefly mentioning the position you're applying for and your enthusiasm for it.
- Identify a specific challenge or issue that the company may be facing, to demonstrate your research and understanding of their needs.
- Include a brief story or scenario from your past experiences where you successfully applied problem solving skills to address a similar challenge.
- Highlight the positive outcomes or results achieved through your problem solving efforts.
- Explain how your skills make you the ideal person to address their specific challenges.
Problem solving skills are essential in all areas of life, enabling you to overcome challenges, make informed decisions, settle conflicts and drive innovation. We've explored the significance of problem solving skills and how to improve, demonstrate and leverage them effectively. It’s an ever-evolving skill set that can be refined over time.
By actively incorporating problem solving skills into your day-to-day, you can become a more effective problem solver at work and in your personal life as well.
FAQs
What are some common problem solving techniques?
Common problem solving techniques include brainstorming, root cause analysis, SWOT analysis, decision matrices, the scientific method and the PDCA (Plan-Do-Check-Act) cycle. These techniques offer structured approaches to identify, analyse and address problems effectively.
How can I improve my critical thinking skills?
Improving critical thinking involves practising skills such as analysis, evaluation and problem solving. It helps to engage in activities like reading, solving puzzles, debating and self-reflection.
What are some common obstacles to problem solving?
Common obstacles to problem solving include biases, lack of information or resources, and resistance to change. Recognising and addressing these obstacles is essential for effective problem solving.
How can I overcome resistance to change when implementing a solution?
To overcome resistance to change, it's essential to communicate the benefits of the proposed solution clearly, involve stakeholders in the decision-making process, address concerns and monitor the implementation's progress to demonstrate its effectiveness.
